## FAQ

Questions and answers for regular users

Questions and answers for institution liaisons

##### Questions and answers for regular users

Q: How are the vote tallies calculated in the agenda?

A: The vote system is designed to be friendly to last-minute changes to date/time a discussion occurs. We accomplish this by having votes tagged with a time rather than being pegged to a specific discussion, the agendas are then constructed on the fly by including all votes cast within a specific range of times.

The votes tallies shown in the agenda are equal to the number of "promotions" minus the number of "demotions" a paper has received. This tally only includes votes cast since the previous discussion; any votes cast either before or after the range of days leading up to a particular discussion are not included in this tally. For example, if an institution has a discussions regularly scheduled on Tuesdays and Thursdays, the agenda for Tuesday will only include votes cast between the previous Thursday's discussion and that Tuesday's discussion.

If the "show votes from other institutions" checkbox is selected, any votes cast in the voting period for a given agenda will be included in the tally, regardless of that user's affiliation when the vote was cast.

Q: How are the votes tallied in the daily listings/single paper pages?

A: The votes tallies shown on either the single page display or the daily listings are equal to total the number of "promotions" minus the number of "demotions" a paper has received, regardless of when the votes were cast. The first number shown displays the tally for the current portal, whereas the second number shows the tally over all institutions.

Q: What does voting for a paper signify? Should I vote on my own papers?

A: Voting for a paper simply indicates that you wish to discuss the paper during the next discussion session, not necessarily whether you think the paper is a good paper or not. Of course, this interpretation varies from institution to institution, but in general, the voting system is designed to prioritize discussions, not to indicate how you feel about the quality of a given paper.

Q: How do I change how my name appears in the discussion agenda?

A: Visit your user profile and change the "display name" field to your handle of choice. This doesn't have to be your real name, but it should be something that others at your institution can recognize you by.

Q: I have permanently moved to another institution, or I am currently visiting another institution that uses Vox Charta. How do I make my votes appear in this new institution's agenda?

A: Your user profile page has an "affiliation" drop-down box. Just change your affiliation to the new institution and all of your future votes will appear in that institution's agenda (all of your old votes will still be recorded under the old institution). If you are only visiting for a short period of time, simply switch back to your original institution after your visit.

Q: Oops! I accidentally voted for a paper! How do I cancel my vote?

A: Click the title of the paper in the agenda to go to that paper's abstract. The voting thumbs will have been replaced with an "unvote" link. Clicking this link will remove your vote. Note that it is not possible to unvote for a paper after the discussion the vote appears in has already occurred, as the paper may have already been discussed by people who did not vote for the paper.

Q: I voted for a paper and then missed the discussion! How do I vote for that paper again so it appears in a future discussion?

A: Simply return to the paper you voted for and click the "bump" link, which will have replaced the voting thumbs. This will move your vote from the discussion you missed to the next discussion agenda. Note that everyone who voted for a paper will have to bump their vote again, as it is possible others who previously voted on a paper cannot attend the next discussion. An easy way to find a paper you have voted for is to go to your voting record page.

Q: I seem to be seeing votes from other institutions in the agenda instead of my own institution. How do I fix this?

A: You are probably on the wrong portal. Select your institution using the drop-down menu in the top-right corner of the page. Or, type in your institution's subdomain into the browser address field (e.g. "ucsc.voxcharta.org").

Q: How do I stop getting paper recommendation e-mails?

A: Visiting your recommendation settings and uncheck the "send me recommendation e-mails" checkbox.

Q: How do I add LaTeX to my posts or comments?

A: The same way you would in a LaTeX document, by enclosing the TeX code in $symbols. Simply type$code$and replace code with your latex code, e.g.$a^2 + b^2 = c^2\$.

Q: How do I post a special topic or the agenda for a special event?

A: Go to the new post page in your site admin panel, and follow the posting instructions available here

Q: I registered for an account but cannot log in. What's going on?

A: There are two reasons your account may not be active shortly after registering: Either the institution liaison (who is sent an e-mail whenever a new account is created) has not confirmed your account, or you selected an incorrect institution upon registering. Please verify with your institution liaison first that they are not able to see your account on the "to confirm" list before e-mailing the Vox Charta administrator (James Guillochon).

##### Questions and answers for institution liaisons

Q: Where can I find the settings to change discussion dates/times and other institution-specific options?

A: Please visit the institution settings page.

Q: How do I add/edit events with a custom agenda?

A: Visit the event settings page. These events supersede the regular discussion schedule, i.e., if a special event and the regular discussion are scheduled on the same day, the special event will take precedence over the regular discussion. An event can either be scheduled to occur on a specific day of the week (as the regular discussion is), or to only occur on specific days, specified in the "extra days" field.

Q: How do I add/edit the tabs that appear at the top of all pages?

Q: I am a liaison and I am leaving my institution, how do I transfer liaison privileges?

A: Liaison status can be removed and added to accounts through the institution settings (near the bottom), simply select the name of the person you'd like to add/remove and then press the corresponding button. Note that once you remove yourself you will not be able to access the institution settings page anymore, so make sure you've assigned a replacement liaison before you remove liaison status from yourself!

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